Open Time:The Board of Trustees of the Village of Dupo, Illinois, met for a regular board meeting on the 5th day of January at the Dupo Village Hall. The regular meeting was called to order at 7:00 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the regular meeting were: Cleveland, Brown, Bright, Phillips, and Basinski. Trustee(s) Absent: None. There being a quorum present, President Dell declared the regular meeting open for business. Others in attendance: Attorney Peebles, Clerk Nadler, Dave Walster, Jule Levin, Edward Higgerson, Leslie Sopp, Emmy Greenwood, and Judy Spasovich.
Communications: Clerk Nadler read correspondence. Trustee Basinski motioned, and Trustee Cleveland seconded for the Board to put the communications on file. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Approve Minutes of Previous Meeting: Trustee Cleveland motioned, and Trustee Basinski seconded for the Board to approve the regular and executive session minutes from the regular meeting of December 15, 2008, as presented, with executive session minutes to be destroyed after 18 months. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Bills: President Dell requested the board to allow the addition of a bill for the Police Group Health Plan in the amount of $1769.57. Trustee Bright motioned, and Trustee Cleveland seconded for the Board to approve the bills as presented and including the addition. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Address Board: Emmy Greenwood, Vice President of the Dupo Quarterback Club, addressed the board regarding financial assistance in replacing the aging playground equipment at the DQC. President Dell discussed village and school district playground equipment and took Ms. Greenwood’s contact information to follow up with her regarding our Game Time playground equipment contact. Jule Levin addressed the board again regarding the status of adjusting the stop lights at the railroad tracks due to extended red light when a train is present. President Dell informed Mr. Levin that the village is waiting on Jon Schaller from IDOT to schedule a review of the light. Mr. Levin also gave a brief update from the levee district. Leslie Sopp addressed the board regarding the deadline and plans to appoint the vacant trustee seat, a question regarding destruction of executive session minutes and requested details about the Dupo / Columbia intergovernmental agreement regarding using Dupo water. President Dell responded to Mrs. Sopp that the open trustee seat had to be on the upcoming ballot and may or may not be seated prior to that time. Attorney Peebles explained the law regarding destruction of executive session meeting minutes. President Dell and Trustee Bright discussed the emergency water usage agreement between Dupo and Columbia.
Old Business: Status on the Rubber Plant was discussed; a meeting is scheduled with the EPA for Thursday, 1/8/09 to discuss the remaining site cleanup plan. The Village Safety Policy was discussed; Attorney Peebles was requested to draft a resolution. The Main Street Improvement project was discussed; the letter from Heneghan to IDOT regarding the project was sent on 12/18/08 and the letter to the railrod is still pending. The request from Charter to allow bond cancellation was discussed; Attorney Peebles informed the board that the bond was for liability during initial cable installation and recommended allowing. The fiscal 2008 draft audit from Schorb and Schmersahl was discussed.
Trustee Brown motioned, and Trustee Basinski seconded for the Board to accept the draft audit for fiscal year ending April 30, 2008, as presented by Schorb and Schmersahl, and create the hard copy report. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Trustee Phillips motioned, and Trustee Bright seconded for the Board to approve the request from Charter Communication regarding bond cancellation. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
New Business: Discussion regarding personnel and contracts were tabled for executive session.
Committee Reports:
Sewer Committee Chairperson Cleveland reported to the board that Electrico had completed electric hookup at the lift station.
Finance/Ordinance Committee Chairperson Brown discussed 2009 IMRF rate increase of .18%. President Dell is going to research the IMRF increase further because the village has an IMRF surplus. Trustee Brown also reminded the board that further budget discussions are to be held at the next meeting.
Water Committee Chairperson Bright discussed the repair estimate of $93,000 received from Curry and Associates for the damaged pump station. The estimate has been submitted to the police and to our own insurance company. The water department is going to also consider shutting down the pump station and moving it for possible future needs. Trustee Bright also discussed the creation of a water department infrastructure improvement plan including storage and piping repairs and updates. President Dell reported that all department infrastructure improvement plans were combined and filed with the federal government totaling $18-$20M.
Gas/Parks Committee Chairperson Phillips discussed reviewing the draft ordinance to keep the pavilion rental fee at the park, combining the Park and Activities-In-The-Park committees starting 1/15/09 at 6:00 PM, annual gas mailing sent in December, gas department hardware and software upgrade needs, and completion of gas department personnel qualifications for the next 3 years.
Trustee Phillips motioned, and Trustee Cleveland seconded for the Board to approve spending from the Gas department of up to $2100 for hardware and software upgrades. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Safety Committee discussion was tabled pending executive session personnel discussions.
Street Committee Chairperson Basinski discussed the setting of the forms for the new salt shed, the building plans had been reviewed and the building is expected to ship by the end of January. Trustee Basinski also discussed success of price shopping for a barrel of oil and saving $550 (R&M charging $900, bought from Al’s for $350).
Zoning/Planning Board: Wes Higgerson presented a yearend report for property inspections, occupancy permits and building permits.
Other Business: Trustee Phillips motioned, and Trustee Cleveland seconded for the Board to enter into Executive Session to discuss personnel, contracts, and possible litigation. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session began at 7:45 P.M. Executive Session concluded at 8:20 P.M.
Trustee Bright motioned, and Trustee Phillips seconded for the Board to approve payment of a $600 stipend to Chief Keys for 2008 callouts. Trustees voting “Aye”, Cleveland, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. Trustees voting “Abstain”, Brown. After an affirmative vote, the motion carried.
Trustee Phillips motioned, and Trustee Bright seconded for the Board to approve paying for Stephanie Townsend and Joshua Groves to attend the part-time police academy. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Trustee Phillips motioned, and Trustee Bright seconded for the Board to hire Keith Dowdy as a part time police officer at $14/hour. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Trustee Cleveland motioned, and Trustee Basinski seconded for the Board to change the 1/19/09 meeting date to 1/20/09, and the 2/16/09 meeting date to 2/17/09 due to MLK and President’s Day holidays. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Adjournment Time: With nothing further to come before the board, Trustee Cleveland motioned, and Trustee Basinski seconded for the Board to adjourn the meeting. Trustees voting “Aye,”ï€ Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Meeting adjourned at 8:35 P.M.
Mark Nadler, Clerk
