Open Time:The Board of Trustees of the Village of Dupo, Illinois, met for a regular board meeting on the 20th day of January at the Dupo Village Hall. The regular meeting was called to order at 7:00 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the regular meeting were: Cleveland, Brown, Bright, Phillips, and Basinski. Trustee(s) Absent: None. There being a quorum present, President Dell declared the regular meeting open for business. Others in attendance: Clerk Nadler, Gil Cooper, Jule Levin, Edward Higgerson, Leslie Sopp, Eric White, Brian Dowdy, Chief Keys, Treasurer Holzhauer, Steve Weichert and Lorri Keys.
Communications: Clerk Nadler read correspondence. Trustee Bright motioned, and Trustee Cleveland seconded for the Board to put the communications on file. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Approve Minutes of Previous Meeting: Trustee Phillips motioned, and Trustee Bright seconded for the Board to approve the regular and executive session minutes from the regular meeting of January 5, 2009, as presented, with executive session minutes to be destroyed after 18 months. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Bills: Discussion was held regarding Burns and McDonnell, Univar, Waldon and Utility Safety Design bills. Trustee Bright motioned, and Trustee Cleveland seconded for the Board to approve the bills as presented. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Address Board: Leslie Sopp addressed the board regarding the extending of recycling hours. Hours are expected to be extended by March or April. Jule Levin addressed the board regarding the status of adjusting the stoplight. Electrico should be adjusting within a week or two. Trustee Cleveland also discussed with the board a repair that was done on 12/1 to the light pole near the railroad crossing.
Old Business: Status on the Rubber Plant was tabled until Attorney Peebles returns at the next meeting. The Village Safety policy was discussed and has been reviewed with the union. The Main Street project was discussed. The village has received state permits for curbs and gutters. The Union Pacific letter was also sent. Trustee Brown will follow up with UP to see if they receive the letter. Trustee Brown discussed insurance requirements with UP and will forward to fencing bidders.
New Business: Discussion regarding personnel and contracts were tabled for executive session. Approval of the final 2008 audit was tabled for next meeting. Police officer Brian Dowdy was sworn in as a new Village of Dupo part-time police officer.
Committee Reports:
Sewer Committee Chairperson Cleveland reported that Kurt and Randy have rebuilt a pump and it is available as a backup.
Finance/Ordinance Committee Chairperson Brown discussed the request for AKS to provide our next annual audit starting in June or July and finishing no later than September. Trustee Brown will contact AKS asking for them to provide a not-to-exceed bid for the audit.
Water Committee Chairperson Bright discussed the next combined park committee meeting being scheduled for 2/19/09 at 6:30 PM for setting of 2009 activity dates, a water break on the bluffs and completion of repairs, work status of the lime silo preventative maintenance, work status on the new water department building, and status of switching gas at the water plant to Dupo gas.
Gas/Parks Committee Chairperson Phillips reported that no ordinance change is needed to make the park rental fee non-returnable, only adoption of the new form. Trustee Phillips also discussed plans for a July 4th celebration again this year, already having a standing contract for fireworks, the availability and prices of Germain Rides, and the need to book Germain Rides as soon as possible.
Trustee Phillips motioned, and Trustee Bright seconded for the Board to approve revising the park rental application form to make the reservation fee non-refundable. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Trustee Phillips motioned, and Trustee Cleveland seconded for the Board to approve entering into a contract with Germain Rides for the 2009 July 4th celebration at the same rate as 2008 of $2,750, to be paid from the Park Department. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Safety Committee had nothing to report.
Street Committee Chairperson Basinski reported that village employees have been certified for weed spraying, arrival of the new salt shed building, status of concrete work for the new salt shed, laying of conduit in the concrete and the ability to add on to the new salt shed, and reviewing of petroleum costs and vendors.
Zoning/Planning Board: Zoning and Planning discussion was tabled for executive session.
Other Business: Trustee Basinski motioned, and Trustee Cleveland seconded for the Board to enter into Executive Session to discuss personnel, contracts, and possible litigation. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session began at 7:35 P.M. Executive Session concluded at 8:50 P.M.
Trustee Cleveland left the meeting at 7:40 P.M.
Trustee Brown discussed the need to work on the budget again. Department heads need to be reminded and a special meeting will be set for some time in February at the next meeting.
Adjournment Time: With nothing further to come before the board, Trustee Phillips motioned, and Trustee Basinski seconded for the Board to adjourn the meeting. Trustees voting “Aye,”ï€ Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Meeting adjourned at 8:56 P.M.
Mark Nadler, Clerk
