Open Time:The Board of Trustees of the Village of Dupo, Illinois, met for a special board meeting on the 23th day of February at the Dupo Village Hall. The special meeting was called to order at 6:45 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the regular meeting were: Cleveland, Bright, Phillips, and Basinski. Trustee Brown joined the meeting at 7:30 P.M. Trustee(s) Absent: none. There being a quorum present, President Dell declared the regular meeting open for business. Others in attendance: Clerk Nadler, Treasurer Holzhauer, Ron McClenahan, Jim Schmersahl and Leslie Sopp.
Old Business: Jim Schmersahl presented the differences between the original draft fiscal 2008 audit and the final audit. The main difference was explained to be due to the audit containing both government wide (GASB) pages and Funds Statements (modified cash). The modified cash statements had to be changed to reflect revenue and expense changes that occurred in the 60 days after the end of the fiscal year. Also discussed was the recording of the sale of village property and a note that $24,000 of bond issue money needs to be spent or accounted for by 4/30/09.
Trustee Brown motioned, and Trustee Phillips seconded for the Board to approve the final 2008 fiscal audit, year ending 4/30/2008. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
New Business: Trustee Bright recognized former village trustee Ron Otten and informed the board that he passed away. Trustees commented on some of the many accomplishments of Mr. Otten and that he was an important part of the community. A moment of silence was observed for Mr. Otten. Trustee Bright motioned, and Trustee Cleveland seconded for the village to fly all flags at half mast for 3 days, beginning on Tuesday, 2/24/09. Trustees voting “Aye,” Cleveland, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried.
Discussion was held regarding the general fund, 2009 budget, 2010 budget, and detailed department budgets. The street department is saving money this year by price shopping calcium chloride and gas and planning on buying salt for next year during the off-peak summer months. Discussion was held regarding potential savings by replacing cell phones with radios, giving clothing allowances instead of contracting with Aramark, and further price shopping efforts. Additional cost saving efforts that have already been implemented include cutting back on overtime, sharing employees on certain jobs, and turning lights and vehicles off when not in use.
Fiscal 2010 street improvement projects that need to be included or considered in the budget were discussed. These include repairing the sidewalk at the grade school crosswalk at Sophie & 5th, a 5th St. catch basin problem, and concrete problems on 9th Street.
Other Business: Trustee Cleveland motioned, and Trustee Basinski seconded for the Board to enter into Executive Session to discuss personnel, contracts, and possible litigation. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session began at 8:12 P.M. Executive Session concluded at 8:43 P.M.
President Dell discussed that the Village is now expecting to receive no money from the Infrastructure portion of the federal stimulus package. Trustee Brown discussed progress being made with UPRR regarding the approval of the Main Street project. Trustees discussed the distribution of the office staff fringe benefits payments and agreed that they split 3 months each out of water, sewer, gas and general funds.
Adjournment Time: With nothing further to come before the board, Trustee Brown motioned, and Trustee Bright seconded for the Board to adjourn the meeting. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Meeting adjourned at 9:05 P.M.
Mark Nadler, Clerk
