Open Time:The Board of Trustees of the Village of Dupo, Illinois, met for a regular board meeting on the 2nd day of March at the Dupo Village Hall. The regular meeting was called to order at 7:00 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the regular meeting were: Cleveland, Brown, Bright, Phillips, and Basinski. Trustee(s) Absent: none. There being a quorum present, President Dell declared the regular meeting open for business. Others in attendance: Attorney Peebles, Clerk Nadler, David Walster, Gil Cooper, Edward Higgerson, Eric White, Leslie Sopp, Lorri Keys, and Steve Weichert.
Communications: None.
Approve Minutes of Previous Meeting: Trustee Phillips motioned, and Trustee Cleveland seconded for the Board to approve the regular and executive session minutes from the regular meeting of February 18, 2009, and the special meeting of February 23, 2009, as presented, with executive session minutes to be destroyed after 18 months. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Bills: Discussion was held regarding Wallvern and thermo-imaging bills. Trustee Bright motioned, and Trustee Cleveland seconded for the Board to approve the bills as presented and amended to remove the Wallvern bill. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Address Board: Leslie Sopp addressed the board regarding plans to replace the tattered flag at the park. Two flags were reported to be on order.
Old Business: Status on the Rubber Plant was tabled due to no new activity. The Main Street project was discussed. UPRR letter of consent was received with the stipulation that the village ensure the fence is within the boundaries of the lease agreement. The village was also reminded in the letter to check with UPRR before digging to ensure fiber optic cables are not in the area. Fence companies will be instructed to provide new, updated bids.
New Business: Attorney Peebles discussed the need for a village ordinance regarding a cable/video service provider fee. Trustee Cleveland motioned, and Trustee Basinski seconded for the Board to approve ordinance 09-01 providing for the cable/video service provider fee. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Committee Reports:
Sewer Committee Chairperson Cleveland tabled discussion on estimates on 4 lift station alarms, discussed Illinois / Minnie sewer expansion, and discussed Metro insurance certification for Ehret. President Dell also discussed reviewing the Illinois / Minnie project, along with needed Dyroff work, with the EPA for a possible grant.
Finance/Ordinance Committee Chairperson Brown presented a summary overview of the special budget meeting for the trustees to review.
Water Committee Chairperson Bright discussed a damage review of the north pump station being scheduled by Allstate Insurance and Risk Management.
Gas/Parks Committee Chairperson Phillips discussed attending the county Park grant meeting on 2/25/09, and plans to use Burns & McDonnell to apply for a $25,000 park grant due by 4/2/2009 for the Main Street Park fence.
Public Safety Committee report was given by members of the Public Safety committee. President Dell presented the monthly public safety report, discussed a problem with the transmission in the 99 Crown Vic police car, and updated the board on the status of switching the police officers insurance plan as approved at the last meeting. Trustee Cleveland updated the board on the removal of a potential fire hazard in a dumpster, and discussed contacting IDOT regarding street lights out in the village. Dave Walster reported on a flagger training class scheduled for 3/3/2009 for 8 employees.
Trustee Bright motioned, and Trustee Cleveland seconded for the Board to authorize spending of up to $1800 for a new transmission for the 99 Crown Victoria police car after getting a 2nd bid. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Street Committee Chairperson Basinski reported on the re-filing of the EPA site cleanup proposal, status of CA Jones patching streets, salt shed status, bridge inspection status, work being done on block grant preparation, and a $500,000 levee district reimbursement.
Zoning/Planning Board: Wes Higgerson presented the February property maintenance inspection report.
Other Business: Trustee Cleveland motioned, and Trustee Brown seconded for the Board to enter into Executive Session to discuss personnel, contracts, and possible litigation. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session began at 7:34 P.M. Executive Session concluded at 8:32 P.M.
Trustee Brown discussed in more detail the budget summary meeting overview document handed out during her committee report, including a list of default departments for employees for the purpose of charging benefits. Trustee Cleveland discussed status of eliminating Aramark and moving towards a clothing allowance. Trustee Bright discussed the potential impact to water rates due to the alignment of employees to departments for benefits charges. President Dell and Clerk Nadler discussed a request by Lacefield Music for a weekend clearance sale license.
Adjournment Time: With nothing further to come before the board, Trustee Brown motioned, and Trustee Basinski seconded for the Board to adjourn the meeting. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Meeting adjourned at 8:45 P.M.
Mark Nadler, Clerk
