Open Time:The Board of Trustees of the Village of Dupo, Illinois, met for a regular board meeting on the 16th day of March at the Dupo Village Hall. The regular meeting was called to order at 7:00 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the regular meeting were: Cleveland, Brown, Bright, Phillips, and Basinski. Trustee(s) Absent: none. There being a quorum present, President Dell declared the regular meeting open for business. Others in attendance: Attorney Peebles, Clerk Nadler, Treasurer Holzhauer, Gil Cooper, Edward Higgerson, Eric White, Leslie Sopp, Lorri Keys, Craig Hartman, Doug Kinzinger, Jule Levin, Mary and Jim Rowton, Gary Rowton, Ron Hebel, Sean Drury, Derek Reichert and Larry Chatman.
Communications: Clerk Nadler read correspondence. Trustee Bright motioned, and Trustee Cleveland seconded for the Board to put the communications on file. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Approve Minutes of Previous Meeting: Trustee Cleveland motioned, and Trustee Basinski seconded for the Board to approve the regular and executive session minutes from the regular meeting of March 2, 2009, and the special meeting of March 10, 2009, as presented, with executive session minutes to be destroyed after 18 months. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Bills: Trustee Bright motioned, and Trustee Cleveland seconded for the Board to approve the bills as presented. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Address Board: Mary and Jim Rowton addressed the board regarding a blocked culvert. They informed the board regarding discussions they have had with Illinois State and Sugarloaf Township regarding culvert ownership and additional cleanup efforts. Trustee Basinski discussed cleanup efforts to date of removal of a beaver dam, inspection of the culvert, and plans to complete the culvert cleaning. President Dell requested that the village move forward with cleaning as soon as possible.
Ron Hebel addressed the board requesting an adjustment to a high water and sewer bill for Bluffview Christian Center located at 201 Richard, due to finding a water break that has been now been repaired. Trustee Bright informed Mr. Hebel of the appropriate procedure to follow and Village policy regarding such adjustments. Mr. Hebel further addressed the board regarding publishing village information on a multi-community website. The board informed Mr. Hebel they would confer with Attorney Peebles regarding the information to make available.
Jule Levin gave the board a status update on levee repair plans.
Old Business: Status on the Rubber Plant was tabled due to no new activity. The Main Street project was discussed. Trustee Brown informed the board that 3 revised fence bids have been received. A meeting will be called with the Project Main Street committee and Eric White to open and consider the bids. Trustee Phillips informed the board that curb and gutter work would soon be put out for bid as well.
New Business: Trustee Brown discussed the need to appoint a financial auditor for the current fiscal year and a bid provided by Allison, Knapp and Siekman. Trustee Brown motioned, and Trustee Basinski seconded for the Board to approve Allison, Knapp and Siekman as the village auditor for the fiscal year ending 4/30/2009. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Eric White discussed the TIF request by The Miller Group and DSI. Trustee Cleveland motioned, and Trustee Phillips seconded for the Board to approve resolution 09-03 for the TIF Induction of The Miller Group and DSI. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Committee Reports:
Sewer Committee Chairperson Cleveland tabled discussion on estimates on 4 lift station alarms and discussed Illinois / Minnie sewer expansion.
Finance/Ordinance Committee Chairperson Brown discussed the special budget review meeting. Other items were covered in old and new business.
Water Committee Chairperson Bright discussed approximately $3300 of repair needed to one of the water department high-service pumps, status of the new water department building, and plans for a water department open house in the fall.
Gas/Parks Committee Chairperson Phillips discussed price shopping for additional trees at the park, locking in gas futures due to current lower prices, and the Main Street Project Grant. Trustee Phillips motioned, and Trustee Bright seconded for the Board to approve resolution 09-04 applying for a St. Clair County Park grant for the Main Street Project. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Safety Committee report was given by members of the Public Safety committee. President Dell reminded the board that the monthly report was given at the last meeting, and also stated that overtime is still being held down by Chief Keys covering some after hour callouts.
Street Committee Chairperson Basinski discussed IDOT patch work beginning in the village in preparation for Main Street repaving, status and ability to pull together TIF chargeback numbers from the Street Department for the Finance Committee to review, status of CA Jones street repairs, and the Block Grant resolution. Trustee Basinski motioned, and Trustee Phillips seconded for the Board to approve resolution 09-05 in support of the Community Development Block Grant. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Zoning/Planning Board: Craig Hartman and Trustee Bright discussed infrastructure loans.
Other Business: Trustee Cleveland motioned, and Trustee Phillips seconded for the Board to enter into Executive Session to discuss personnel, contracts, and possible litigation. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session began at 7:50 P.M. Executive Session concluded at 9:05 P.M.
Trustee Bright discussed the need for a village spending policy. Attorney Peebles discussed making village ordinances available to Ron Hebel for posting on the community website.
Trustee Bright motioned, and Trustee Cleveland seconded for the Board to adopt a village wide spending policy. All regular supply purchases regardless of dollar value or special non-emergency purchases less than $500 shall be approved by Superintendent Walster or the authorized department head. All other special, non-emergency purchases $500 or more shall be brought to the trustee over the department prior to making the purchase. The trustee over the department shall approve special, non-emergency purchases of $500 to $1000 or take to the full village board for approval all special, non-emergency purchases of $1000 or more. All emergency purchases shall be approved by Superintendent Walster or the authorized department head, with the approver notifying the trustee over the department or the Mayor as soon as reasonably possible for any purchase over $500. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Adjournment Time: With nothing further to come before the board, Trustee Cleveland motioned, and Trustee Brown seconded for the Board to adjourn the meeting. Trustees voting “Aye,” Cleveland, Brown, Bright, Phillips, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Meeting adjourned at 9:10 P.M.
Mark Nadler, Clerk
