Open Time:The Board of Trustees of the Village of Dupo, Illinois, met for a regular board meeting on the 15th day of June at the Dupo Village Hall. The regular meeting was called to order at 7:00 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the regular meeting were: Cleveland, Brown, Bright, Phillips, Keys, and Basinski. Trustee(s) Absent: None. There being a quorum present, President Dell declared the regular meeting open for business. Others in attendance: Attorney Peebles, Clerk Nadler, Treasurer Holzhauer, Wes Higgerson, Leslie Sopp, Randy and Phyllis Hamilton, and Daniel Meanor.
Communications: Clerk Nadler read correspondence. Trustee Cleveland motioned, and Trustee Basinski seconded for the Board to put the communications on file. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, Keys, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Approve Minutes of Previous Meeting: Trustee Basinski motioned, and Trustee Bright seconded for the Board to approve the regular and executive session minutes from the regular meeting of June 1, 2009, as presented, with executive session minutes to be destroyed after 18 months. Trustees voting “Aye”, Cleveland, Bright, Phillips, Keys, and Basinski. Trustees voting “Nay”, none. Trustees voting “Abstain”, Brown. After an affirmative vote, the motion carried.
Bills: Discussion was held regarding Pedrody, George Weber, and AED bills. Trustee Bright motioned, and Trustee Cleveland seconded for the Board to approve the bills as presented. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, Keys, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Address Board: President Dell publicly thanked Phyllis Hamilton for organizing and doing a great job running the community yard sale. Phyllis Hamilton reported results of the 1st Annual Community Yard Sale which included 99 homes, $350 and 10 bins of food donated to DuKare, 2 BBQ’s sold out of food, and a Salvation Army truck filled. She hopes to make this an annual event and thanked the village for waiving the yard sale fee and assisting with advertising the event.
Leslie Sopp addressed the board about potential increases to water and sewer rates. Daniel Meanor addressed the board about what improvements would be made with additional revenue. President Dell, Trustee Bright and Trustee Cleveland discussed departments needed to be self-sustaining, increases in salaries and benefits, required reserves, recent improvements, and planned improvements.
Old Business: Attorney Peebles discussed status on the Rubber Plant. New Heights Recovery has a new manager and there is some movement.
CA Jones request for village acceptance of Phase 1 Bluffview Manor was discussed. Trustee Basinski motioned, and Trustee Bright seconded for the Board to accept Kaestner, Audry, and Miranda into the village, but not Cody. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, Keys, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
The field usage AED Pad Agreement was discussed. The AED device will be stored at the park building near the ball field and accessible by a key fob and the park committee will need to update the hold harmless agreement.
Water and sewer rates were discussed in public address the board and will be proposed and voted on following normal rate increase procedures.
New Business: Discussion was held regarding a 1980’s Class Reunion to be held at the park on 10/10/2009. Trustee Bright motioned, and Trustee Cleveland seconded for the Board to waive the park pavilion rental fee on 10/10/2009 for the 1980’s Class Reunion. Trustees voting “Aye”, Cleveland, Brown, Bright, Phillips, Keys, and Basinski. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Committee Reports:
Sewer Committee Chairperson Keys discussed waiting on Eric White regarding the Illinois / Minnie sewer expansion, turning over a service agreement on the new sewer alarms to Attorney Peebles for review, and reviewing plans for Dyroff Street with Burns and McDonnell.
Finance/Ordinance Committee Chairperson Brown discussed the fiscal budget numbers and planning spreadsheets, and reported that the Main Street fence will start being installed this week.
Water Committee Chairperson Bright discussed plans to paint all of the fire plugs in the village within 3 years using summer help, monitoring water usage to determine if 10 hour days will be needed, not needing to flush hydrants until fall due to good water quality, and completion of preventative maintenance in the water plant.
Gas/Parks Committee Chairperson Phillips discussed the first movie night in the park is 6/19/09 and sponsored by HTC and hot dogs provided by Georgia Horn, Activities in the Park committee meeting will be held on 6/18/09, and St. Clair County replied that we did not get the park grant.
Public Safety Committee Chairperson Cleveland had nothing to report.
Street Committee Chairperson Basinski discussed the dump truck repairs to be made at no cost to the village and had a question regarding recycling times.
Zoning/Planning Board: Nothing to report.
Other Business: President Dell and Trustee Bright discussed an assisted living center they visited in Chester and discussions with the developer to consider a similar development in Dupo.
Trustee Brown motioned, and Trustee Keys seconded for the Board to enter into Executive Session to discuss personnel, contracts, and possible litigation. Trustees voting “Aye,” Cleveland, Bright, Phillips, Keys, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session began at 8:03 P.M. Executive Session concluded at 9:45 P.M.
Adjournment Time: With nothing further to come before the board, Trustee Keys motioned, and Trustee Cleveland seconded for the Board to adjourn the meeting. Trustees voting “Aye,”ï€ Cleveland, Brown, Bright, Phillips, Keys, and Basinski. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Meeting adjourned at 9:46 P.M.
Mark Nadler, Clerk
